Guest blog by Sarah Fletcher of Tempo.
If you’re like the average professional, you probably quickly lose track of your time at work in a whirlwind of tasks and meetings. Whether whittling away low-priority emails or getting swept away in day-to-day bureaucracy, there are a myriad of little tasks that can take away from real, solid productivity. With what feels like so little time, it’s easy to feel like your wheels are spinning and you’re not getting anything done.
So, how can you make sure you’re using your time effectively?
Start tracking your time spent on tasks
One useful practice is to track it.
Tracking time offers fruitful insights and makes you more aware of how you’re spending your minutes and hours.
- It might show that you’re especially likely to spend your mornings perusing the news, for instance, or that checking your email is a big time-waster.
- It can tell you what projects you’re more devoted to and what you can improve on.
- It makes it possible to make better time estimations and gives you a view on how your projects are progressing.
- Finally, it makes you just a little bit more conscious of how you’re time is being spent as you go through the day.
The truth is that once you become aware of how you’re spending your time, it magically expands. That’s why tracking your time means getting things done. It means being able to estimate how long it takes to complete a task or project and engaging in better project planning.
That’s what Tempo advocates for and why our app for Jira is designed with everyday professionals in mind. With Tempo Timesheets and Tempo Planner, every team and business using Jira can get a view into their work efforts for better collaboration and decision-making.
Understand how you spend your time using the Tempo Timesheets calendar view
So how does Tempo Timesheets work?
Worklogs are the building blocks of the software and are a record of time spent working on a particular Jira issue. Tempo lets you create and plan worklogs in a calendar view, from the issue view, by using trackers, or by using Tempo Apps.
Creating Tempo Timesheets reports
Besides making sure you spend your time at work effectively, another reason to track time is because you need to report on it. Depending on your job or role in an organization, you might need to create reports of different type and granularity:
- As a freelancer professional, you create and send your personal timesheet or invoice to your client in PDF
- As a Sales Manager, you want to understand which accounts did your team spent the most time on using an Excel pivot table
- As a Customer Service Team Lead, you want analyze how does your team perform against SLA's on an Excel chart
- ...and the list could go on.
In the upcoming second part of this blog series you will see how you can create complex Excel reports using Tempo Timesheets worklogs and their different attributes, like Teams, Account and Iteration. In the third part we will show how easy it is to generate a custom timesheet document or invoice in PDF format based on Tempo Timesheets data!
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