Archiving Plugin for Confluence
Usage tracking, expiration, review workflow, retention and clean-up for your Confluence pages
What is content lifecycle?
Different types of content have different lifecycle.
Let's see a few examples!
- Monthly sales report pages need an update by the Sales Manager every 30 days.
- Quarterly goal lists can be moved away on the 10th day of the new quarter.
- Product manual pages not viewed by anyone for 500 days must be reported to the Technical Documentation leader.
- Intranet content created 3+ years ago and not visited for 365+ days can be silently archived.
- Meeting notes never require an update.
All these scenarios and more and supported via straight-forward lifecycle rules, that are executed periodically in the background.
The status of each of piece of content triggers automatic mechanisms like quality reports or notification emails.
Automatic quality control for your ever growing Confluence
Know the currency, validity and quality of your technical documentation, intranet pages, knowledge bases, records and any other content type.
Automatic review workflows
Set up trigger-action based rules to keep reviewers involved in the process.
Automatic information retention
When some pages reach their end-of-life, archive those to hidden spaces.
Find expired pages
Confluence makes it easy for everyone to contribute to content, and that's a great thing.
The difficult part is to keep content current and relevant, and that leads to every sort of costly problems.
Find not-viewed pages
Seriously, should that old how-to related to Android 2.x appear in your documentation?
Prevent loosing valuable wiki pages among unused content.
Stay productive and efficient
How many hours and dollars have you wasted due to inaccurate information?
Stay consistent and reliable
Don't #@!% the customer and your team members with outdated documentation.
Reduce the volume of growing, uncontrolled information.
Get alerts on critical content
Authors, last modifiers, admins and supervisors can be automatically notified about the unused and expired wiki pages.
Just click the "edit" link in the email and update the page.
This is really that fast.
...or clean up!
(There is an "archive" link, too.)
Easily archive pages — never delete
Move the pages that reached their end-of-life to hidden archive spaces, along with their attachments, comments, labels and other assets.
Remove the noise
Keep your team focused on what is important.
Archived pages can be viewed, searched or restored any time later.
Compatible with all major space themes
We have them all.
How does it work?
1: Outdated information
Your Confluence spaces are polluted with expired pages, content to be reviewed and unused pages.
It confuses your users, wastes resources and needs a major clean-up.
2: Automatic notifications
The plugin finds all expired pages and notifies stakeholders, encouraging an update.
(It also notifies space administrators to make sure that no problem remains under the radar.)
3: Update or archive
The pages getting an update become current and reliable again.
The pages not getting an update are automatically archived by the plugin to a background archive space.
Archive spaces allow restoring, viewing or searching archived content, but they do not appear in searches, navigation and dashboards.
4: Confluence is clean again!
Woot! You get all the benefits above.
Archiving Plugin continues to run in the background, making sure that the chaos never returns.
Who's using the Archiving Plugin for Confluence?
We had been needing a solution like the Archiving Plugin for years, as our knowledge repository surged past 1 million pages and 1,000 spaces. When we first discovered the plugin we were happy because it did most of what we needed. Thank you Midori!
This is a great plugin. It helps us tell the story of how well we are maintaining our team info, checklists and self-sourcing information for our internal customers. We used it to keep ourselves honest about the currency and accuracy of our data too.
The Archiving Plugin for Confluence takes the pain out of ensuring that large Confluence instances stay fresh, which aids user adoption and discovery of good content. It's like having a robot as your Wiki Gardener!
Fantastic service! I reported an issue archiving a space with 2,588 pages with 57% out of date on SQL Server 2008. Ferenc at Midori re-engineered the code overnight(!) to handle the SQL Server limitation. Now that's a way to inspire customer loyalty!
more reviews →
This add-on serves a very useful function that isn't native to Confluence. It makes the task of scouring through your intranet a thing of the past. The Youtube tutorials available in their user guide section are also very helpful.