Managing content ownership at scale in Confluence can be challenging, especially when hundreds of pages are created, updated, and left behind without a clear owner.
The Confluence page owner dashboard in Better Content Archiving and Analytics takes ownership management to the next level by turning page owner data into actionable insights and making owners available for notifications.
With visual dashboards and lifecycle analytics, you can quickly understand what portion of your users own at least one page, and which pages are missing owners. In a glimpse, you can see who are your top content owners and where attention is needed to maintain a healthy, accountable Confluence space.
Confluence page owner analytics and insights
The Confluence page owner report in Better Content Archiving and Analytics gives you a complete overview of page ownership across spaces. It provides instant visibility into Confluence ownership visibility from different angles, helping teams maintain responsibility oversight.
Inspect the dedicated owner report widgets to:
-
Identify pages without owners. — Create a Confluence unowned pages report Useful for ensuring accountability by highlighting content that lacks a responsible owner, which can help prevent orphaned or unmanaged pages.
-
See which users own the most pages in your Confluence instance. — View Confluence owner statistics Helps identify key contributors or potential bottlenecks, enabling better workload distribution and recognition of high-performing team members.
-
Detect pages requiring review based on lifecycle status (expired, outdated, or unviewed). Ensures content relevance and quality by identifying pages that need updates or removal, improving the overall health of your Confluence space.
-
Track ownership distribution across teams or spaces. Provides insights into how ownership is spread, helping teams balance responsibilities and maintain clear accountability across different areas.
-
Generate lists of pages by owner with key metadata like last update, view count, and page status. Facilitates detailed analysis and reporting, enabling teams to make data-driven decisions about content management and ownership.
The Confluence page owner dashboard serves as a control center for content accountability, helping space admins, compliance leads, and team managers keep ownership transparent and measurable.
Search who owns Confluence pages with CQL filtering
A common limitation in Confluence Cloud is that page owners aren't natively searchable via CQL (Confluence Query Language). Better Content Archiving and Analytics solves this by introducing custom CQL fields that make it easy to find who owns Confluence pages and build advanced ownership queries.
With these fields, you can build smart reports and filters using queries like:
Contents that have owners, either directly or through inheritance:
arch.anyOwner.count > 0
Contents that have no owner:
type in (page,blogpost) and not arch.anyOwner.count > 0
Contents owned by me, either directly or through inheritance:
arch.anyOwner in (currentUser())
Contents owned by a specific user, either directly or through inheritance:
arch.anyOwner in ("123abcde95673300697be2ba")
(The alphanumeric string is the Atlassian account ID of the user. How to figure out?)
Contents that have owners changed this week:
arch.anyOwner.count > 0 and arch.anyOwner.setOn > startOfWeek()
This capability transforms page ownership from a static metadata tag into an actionable property you can query, filter, and automate around — an essential step toward ownership governance at scale.
Automate owner notifications and track content lifecycle status
A powerful Confluence page owner dashboard doesn't stop at listing who owns what, but also ensures owners stay informed and accountable.
By combining the Confluence content ownership report with content lifecycle management, Better Content Archiving and Analytics enables automated workflows and email notifications for every ownership scenario.
You can:
-
Combine the Page Status Macro with owner data to display dynamic page lists, such as pages owned by a specific user that are expired
-
Send notifications about pages needing a periodic review
-
Notify owners of their archived pages
-
Send automatic notifications and reminders to owners about stale content
-
Alert space admins about pages that lost their owner or missing ownership
👉 For a deep dive into automated notifications and reminders, see: How to notify and remind Confluence page owners automatically
This combination of ownership data, page status intelligence, and automation ensures your Confluence instance remains accurate, current, and audit-ready, without relying on manual check-ins or ad-hoc ownership tracking.
What you gain with the Confluence page owner report
The Confluence report by owner dashboard turns passive ownership data into a living governance tool where you can oversee page owners in one place.
By pairing Confluence page owner analytics, CQL-based search, lifecycle tracking, and automation, teams can finally answer questions like:
- How many pages are without owners?
- Which subject matter experts are responsible for too much content?
- How many contents do I own?
- Where should we focus our cleanup efforts next?
Better Content Archiving and Analytics' Confluence page owner report gives you a clear view of page ownership coverage, accountability gaps, and actionable insights, everything you need to keep your Confluence space healthy and well-maintained.
