In this page

What is the content status overview?

The content status overview shows the current status of your pages and blogs in Confluence in an easy-to-understand table format. The content status overview is the centerpiece of content quality reporting. Content quality essentially means the grade of "up-to-date-ness", usefulness, and relevance of the content.

Content quality is equally important to calculate when you just get started with the app, and to track when you already implemented (and continuously run) your content lifecycle strategy with it. It clearly indicates where your quality improvement efforts should be focused on for the best results.

This is particularly important for large Confluence sites with many contributors. The larger and older your site, the higher the volume of out-of-date, unused, and irrelevant pages.

Understand the content status overview

The content status overview shows the list of global and personal spaces in the rows. They are distinguished by an icon before the space name: building (global space) vs person (personal space).

The statuses in the columns are defined by the active content status scheme for the space. When you first install the app, a default content status scheme is in effect, and you see metrics calculated based on that.

The following metrics are displayed in the table:

  • Contents: Number of contents (pages, blogs) in the space.
  • Tracked: A percentage of currently what portion of all contents are processed by the app. It should normally be 100%, but...
  • Status column: Number of contents in the status and its percentage to all contents in the space.

Click on the counts to see the list of the contents in that space and status:

How do permissions affect the content status overview?

Note that the content status overview obeys the Confluence space permissions and page restrictions. It is personalized for the user who opens it, meaning that your view and your teammate's view may be different.

More precisely:

  • If you don't have permission to view a space, it won't be listed for you.
  • If you don't have permission to view a content, it won't contribute to the counts in the status columns for you. (And, you won't see it in the content list when you click the count.)


The content status overview is available in two scopes:

  • Site – To get an overview of all your spaces in the current Confluence site.
  • Space – To get an overview of a particular space.

The content status overview is available for regular users in both scopes. You don't need to be an admin or space admin, although permissions do apply.

View the content status overview in the site scope

Find the content status overview for the site scope by going to Apps (top menu) → Better Content Archiving.

In the site scope, you can see all statuses that are part of the content status schemes applied to at least one space. When a status is not defined for a space, the corresponding cell is empty.

View the content status overview in the space scope

Find the content status overview for a space at the Better Content Archiving link on the sidebar while visiting a space.

In the space scope, you only see the statuses that are part of the content status scheme applied to this particular space.

Work with the content status overview

The content status overview is feature-rich, but intuitive to use even if you have a larger Confluence site.

If you have a large number of spaces, you can walk through the table using the pager controls at the bottom. A single page contains at most 50 spaces. The spaces are ordered alphabetically by default.

You can see the total number of the spaces you can view at the bottom of the page. When you apply filters, the table itself and the space count will reflect the filtered space list, and the pager will jump to the first page.

Filter the content status overview

In site scope, you can find controls above the table to filter the spaces. It is useful when you search for one particular space and also when you want to narrow your view to a subset of spaces.

  • You can filter the spaces by the content status scheme and the notification scheme applied to them. If you choose multiple schemes, then all spaces that match at least one will be shown.
  • You can also filter spaces by their name and keys. If you enter "cust", then all spaces that have this text in their names or keys will be shown.

Finally, there is a 3-state selector to choose whether the metrics should be calculated for pages only, for blog posts only or both.


Ask us any time.