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What is the Content Status Indicator?

The Content Status Indicator displays the current status of a page or blog post. You can find it under the content title when viewing the page or blog post.

The two modes of the Content Status Indicator, explained in the next sections, show increasing levels of detail about the content.

Collapsed mode

This is the default mode when viewing a page or blog post.

In collapsed mode, the Content Status Indicator displays only the current status with its icon and name. By hovering the mouse over the icon, the status description and the time of the last status refresh will be shown in a tooltip.

Regardless of manual actions affecting content statuses, the Refresh content statuses job will periodically refresh the status of all contents on your site.

Note that Confluence, by design, does not display byline items such as content status for home pages the way it does on normal pages. As a result, the Content Status Indicator can only be accessed via More actions (•••) → Apps → View content status. For more information, see the troubleshooting guide.

Expanded mode

You can access the expanded Content Status Indicator by clicking the status icon or label.

In expanded mode, the Content Status Indicator displays the following details:

You can conveniently access the quick actions from this context. You can access the quick actions by clicking the buttons that appear when you move the mouse over the values that correspond to them.

Notes about performing quick actions:

  • When opening the expanded mode, the current status will be displayed, which may occasionally be outdated at this point. To display the most current status information, a status refresh will be automatically started and the popup will be updated in a few seconds.
  • Due to technical reasons, refreshing the content status may take noticeably long.
  • Depending on which quick action is used, the content status or owner information may need to be recalculated. In such cases, these fields may temporarily become outdated.
  • Fields can also become outdated as a result of quick actions applied earlier or by other concurrent users.
  • A blurred field indicates an outdated value. If that's the case, the app keeps checking for a fresh status periodically until it is available: you will see a spinner appear and disappear every few seconds while the status is outdated. Hover over the blurred value with your mouse cursor (or focus on it using the keyboard) to make the value clear and readable.

Notes about error handling:

  • If the app does not have access to the content (due to missing space permissions or content restrictions), then the Content Status Indicator displays a clickable "Missing permissions" or "Cannot refresh" message in the popup, and all quick actions except content view/update analytics are disabled. Clicking the "Missing permissions" or "Cannot refresh" message reveals the detailed cause. If you have permission to fix the problem, the popup will also display a Grant access button that lets you resolve it with a few clicks.
    Learn more on the Access control page.

View the content analytics

You can open this dialog by clicking the "Content view analytics" or "Content update analytics" buttons that appear when you hover the mouse over the "Last view" or "Last update" values in the Content Status Indicator.

Views tab

All view events that were tracked by the app are listed here. On the right, the Insights panel displays some aggregated information about views. Select a period from the dropdown for calculating those numbers.

Note that the selection of the period does not affect the content view table data, so no filtering will be applied. It only affects the Insights panel.

Updates tab

This tab provides the same functionality as the Views tab, but for content updates.

Note that the selection of the period does not affect the content update table data, so no filtering will be applied. It only affects the Insights panel.

View the status details

You can open this dialog by clicking the "Status details" menu item in the "..." menu in expanded mode.

A dialog shows separate tabs for different aspects of the content status.

Status tab

This tab explains why the content is in the current status. There is some basic information about the actual space and the assigned content status scheme. Below that, statuses in the assigned content status scheme are listed (in the same order as defined in the scheme).

Each status can define one or two CQLs:

  1. The first one tests for the content itself.
  2. The second one (optional) tests for the ancestors.

During the status refresh, the content or its ancestors are tested for the CQLs one after another. If there is no match for the CQLs of the first status, then it will be tested with the following status, and so on, until there is a match. If the content or ancestors are not matching for any of the CQLs, the default (last) status will be assigned. Colored highlights mark whether the content is matching the CQL for a status or not (or if it was not tested against a status at all).

CQL fields tab

All content properties that can be used in CQL queries to filter on contents are listed here. See the detailed list of CQL fields that are provided by the Better Content Archiving app.

Support info tab

This tab shows the content properties applied to the content in JSON format. This information can be useful to the Midori support team in case of troubleshooting an issue.

Questions?

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